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Documentation Required for Extended Illness

Memorandum #256 Documentation Required for Extended Illness

Revised: August 22, 2003
Original Date of Issue: January 4, 1973 

The purpose of this memorandum is to reconfirm the need for securing proper documentation when an employee will be absent for an extended period of illness.  In order to protect both the employee and the College, appropriate documentation from the employee's physician should be secured from the employee as soon as possible after the illness occurs, indicating date of commencement, general nature, and expected period of the illness.  Upon receipt of such information, a confidential form should be prepared, putting the employee on sick-leave status.

Before an employee is allowed to return to work, appropriate documentation from the employee's physician should be obtained, indicating employee is able to resume his (her) full-time duties.  When such documentation is received, a confidential form should be prepared, indicating date of employee's return.

Documentation described above is necessary to implement applicable insurance coverage for the employee and to protect both the employee and the College when he (she) is ready to return to work.