Faculty Semester Information
Spring 2020 Information for Faculty
It is important to know the details of the calendar every semester. Please review the College calendar in the 2019-2020 Catalog to find out about important dates and deadlines. Please be aware that changes may be made to the calendar throughout the semester.
Please note that College closings and alerts are always posted @CCPedu on Twitter and on the College’s homepage.
Every student is entitled to a syllabus for each course. Each syllabus must have basic information that will help students understand the expected student learning outcomes, class policies and procedures and how they will be evaluated. Some departments have specific requirements for syllabi. If your department does not have requirements, guidelines are available at the at the Office of Curriculum Development web page. A copy of your syllabus must be turned in to the Department Head at the start of the semester. Because we need to move toward electronic storage of syllabi, Academic and Student Success has set a goal of having every syllabus available in Canvas, our Learning Management System. Having syllabi available electronically, among other reasons, means that the institution can produce them for student transfer or for mandated external reviews.
Please be aware that there is a procedure in place to change classroom assignments. If you need to request a classroom change, complete online room change request form that is available online. Please note that we may not be able to accommodate individual preferences, since rooms may be assigned to classes or workshops that start later in the semester. If you need an ADA accommodation, please contact the Office of Diversity and Equity.
“I” to “F” Deadline Dates: Incomplete course work – An incomplete grade becomes a failing grade (“F”) if the work is not completed within six weeks from the end of the final exam period in which the “I” grade was assigned.
Spring 2020 “I” to “F” deadline dates are as follows:
“I” to “F” Deadline Date
|15A||15-week – Main Campus, Regional Centers, and Online Learning||6/11/2020|
|10A||10-week – Main Campus, Regional Centers, and Online Learning||6/11/2020|
|7A||7-week Accelerated Classes||4/6/2020|
|7B||7-week Accelerated Classes||6/1/2020|
Note: Mid-term and final grades will be available to students on the Enrollment Services channel in MyCCP. Paper grade reports are mailed upon request.
Assessment of student learning is a critical part of teaching, and test-taking is an integral part of that assessment. Faculty have tried, and continue to try, a variety of methods to accommodate students who have a valid reason for missing an exam. Generally, faculty strive to manage the process taking into consideration the equitable and ethical treatment of students and the demands of the students’ schedules.
Some problems have occurred in the past which may impact the validity of test results. Some students have been seated in a corridor to take a make-up exam because there is no classroom available. Thus, the student is exposed to the noise and distraction of other individuals using the passageway. Also, students have been sent to the division offices with the expectation that the staff will monitor the student. This is an unfair expectation of the staff who must also provide service to others contacting the office for assistance. Many times the areas outside the conference rooms are noisy and distracting to a student. If conference rooms are unavailable, then students have been directed to less desirable testing areas (e.g. corridors, entry ways). Students left unmonitored during a test-taking situation have many opportunities to access information unfairly. These situations leave the door open for grade appeals and other potential complaints.
Faculty must take responsibility for monitoring their exams. Consult with your department head and your dean to discuss options.
Faculty are required to hold classes during Final Exam Week. The final class meeting may be for activities such as giving an exam, teaching or reviewing additional material, or meeting with students to review their performance. Some departments have policies and procedures related to Final Exam Week that must be observed. Department Heads must approve any request to change the location or time of a final exam.
Final Exam grades must be turned in on time. Failure to follow the timeframe for submission of final grades hurts students trying to complete registration for the following semester.
Students have the right to appeal final grades. In the past, some faculty have destroyed the exams and papers that document student performance, making it difficult to validate the accuracy of the grade. Faculty must maintain student information for at least the following Fall or Spring semester. This includes communications about student work. If you return the materials to the student, the student is responsible for maintaining the documentation. If an appeal is in process, you may need to keep the information longer. Please review the information in the Student Handbook related to grade appeals if you need additional information about the appeal process.
Use of Banner for Class Lists, Attendance and Grades
All faculty will need to use Banner for at least the following tasks:
- printing a class list;
- documenting attendance at the census point (20% report, 50% report); and
- recording student grades.
Financial aid policies and procedures make it imperative that the census attendance reports are completed on time. Failure to do so has a profoundly negative impact on students seeking financial aid. You can find information on attendance and grade submission on the Records and Registration website.
The Enrollment Guide provides important information such as semester dates, refund periods, withdrawal dates, registration information, payment deadlines and payment plan options. You can access the Spring 2020 Enrollment Guide online .
This publication includes many of the policies and procedures that govern student life, including the Student Code of Conduct and Student Appeals Procedure. You can access the Student Handbook online.
Launched in Fall 2019, Pride Portal (formerly "My Colonial Community") is CCP's powerful new online campus engagement tool provided by the Division of Student Development. This "one stop hub for campus engagement" helps promote and measure student involvement opportunities and gives student organizations the tools they need to manage their affairs more effectively, while gaining valuable insight into the true impact of co-curricular activities. The system makes it easy for student and campus organizations to track roster membership, improve the overall administrative process, register students for events and keep a record of service hours, internships and other engagement efforts. Engage makes it easier for students to discover the myriad of programs happening on and off campus through a comprehensive events calendar – with an accompanying mobile app – and to have a clear picture of how active they've been outside of the classroom over the course of each semester. By tracking this data, CCP will be able to see the activities and events that most engage students, and improve on those efforts.
Faculty and staff can have pages created for their offices, departments or divisions and are invited to learn about this new tool, and how you can use it to engage with students and help you to achieve your own goals as well. Visit PridePortal.ccp.edu or contact Richard Kopp at to learn more or have a page created for your office/department/division.
Canvas Learning Management System (LMS)
A Canvas course space is automatically created for all courses. Faculty can use Canvas to communicate with students, to post course materials, create assignments, post grades and more. Faculty and students access Canvas by logging in using their MyCCP username and the password they create. See Online Learning for instructions on how to create a password and more.
If you are not yet a Canvas user, I strongly encourage you to become a user. For starters, try these simple instructions for posting your syllabus online and using the gradebook. Or, come to one of our training sessions. If you are interested in teaching fully online or hybrid courses, please contact Peter Margolis at .
The Document Converter link in the Canvas LMS takes you to a page where you can convert files into different formats for convenience and accessibility. For example, you can convert a Word document into an audio file or a document with hard-to-read fonts and colors into a “clean” text file. The converted file is delivered to your email. Please contact Jason Stein in the Office of Communications to learn more.
The College's academic early alert system, Starfish Connect, is a communication tool designed to connect faculty, students and staff in a way that supports student academic success. Through Starfish, instructors can provide important feedback to students by raising "flags," such as Attendance Concern or Missing/late assignments. Positive feedback can also be given to students through kudos, such as Keep up the Good Work or Showing Improvement. Students can be more successful when direct faculty-student communication is combined with effective support from advisors, counselors and other staff on campus. Flags raised by faculty are monitored by several student support offices across campus so that timely intervention can be offered to students, helping them resolve any difficulties they are experiencing. Instructors may also use Starfish Connect to direct students to campus services by making confidential referrals to any one of the following campus resources: Counseling, Advising, Financial Aid, Learning Lab, Single Stop, Women's Outreach and Advocacy Center, the Library, Career Connections, Office of Collegiate Recovery and the MarcDavid LGBTQ Center. To access Starfish Connect, log into MyCCP and click “Starfish Connect” on the MyCCP Launchpad.
Resource information for faculty can be found by clicking here. If you need assistance with Starfish Connect, you can email questions to or contact Lynne Sutherland at .
As described in “The City’s College: Impact 2025,” the Community College of Philadelphia has made focusing on student success a fundamental priority for the College and its stakeholders. While the College has instituted numerous student success initiatives in recent years, Guided Pathways is a full-scale transformation of redesigned programs and support services. Significant progress continues with: Curriculum Mapping, Extensive Advising, Leveraging Technology, Developmental Education, and Best Practices. To learn more about the College’s efforts, access the Guided Pathways web page.
Check the Academic Technology website for information on Professional Development workshops, both online and on-campus, and to find resources and video guides. You can also contact Kelvin Veale at to request assistance and schedule training opportunities for many technology tools, including Canvas, technology in classrooms and more.
Update on Classroom Technology
Our goal is for 100% of the classrooms, at all locations, to be technology-enabled. The College is continually upgrading classrooms with new technology. There are a few things you should know:
- You cannot use dry erase, or any other kind of ink marker, on the SMART Boards which are designed for virtual ink only. White boards have been installed next to them for dry erase markers.
- You need to use your MyCCP user name and password to log in to the podium PC.
- A QuickStart document with instructions for using the interactive boards may be found in all classrooms and by visiting Academic Technology.
- Two classrooms (BR-67 and C3-29) have been redesigned for Active Learning. Faculty interested in using them are encouraged to request them using the Instructional Space Request Form.
Check the searchable list of classrooms for the technology available and more.
Open Educational Resources, Active Learning Classrooms and One Button Studios
Open Educational Resources (OER) are high quality and free digital textbooks, videos, assessments and more. Last spring, CCP faculty using OER materials saved their students over $56,000. Faculty interested in exploring the possibilities of OER are encouraged to participate in the OER initiative or to visit the OER page.
One Button Studio
The One Button Studio (OBS) is a fully-featured digital video production studio that is designed to be both powerful and easy to use. Learn more or check it out in person in the Library, L1-29. C3-27 and NW 117C also have OBSs which are available to all career program students.
Zoom is a powerful video conferencing system that is very easy to use. It provides unique opportunities to add an interactive, synchronous component to your courses, and to involve your students in new ways. For your convenience, there is also a link to Zoom in the Canvas LMS. Using Zoom, students can share projects, give presentations, and have a live discussion among themselves and with you, using video, voice, chat, screen captures, images, or a combination of all of them. Additionally, Zoom sessions can be saved for later viewing. Please contact Vaishali Sharma in the Office of Online Learning to learn how to use Zoom in your online or hybrid classes.
Examity Remote Exam Proctoring
Examity is a web-based system for remote testing validation and proctoring. It offers several levels of monitoring. At the highest level, the student takes their entire exam on a computer and the proctor watches them live from another computer through an online video camera. In other options, the camera either captures still photos periodically or records all video for later playback. There are also options for authenticating the student. Please contact the Peter Margolis in Office of Online Learning to learn what Examity can do for your online courses.
Click on this link for the Spring 2020 service hours for student services (e.g. Enrollment Central, Academic Advising, Counseling Center, etc.) at the Main Campus and the Regional Centers published each semester.
Community College of Philadelphia's commencement ceremony will be held on Saturday, May 2, 2020, at the Liacouras Center located at 1776 North Broad Street. Additional details will be forthcoming in a separate communication.
The College has an established emergency notification system called Send Word Now. This system enables fast and efficient dissemination of critical information to students, faculty and staff of the College community, including the Regional Centers. Faculty, staff and students at the College are automatically enrolled in Send Word Now. You will only be deleted from the system if your employment terminates or for adjunct faculty, you do not teach at the College for four consecutive terms. To review and/or update your information, log into MyCCP and within the Employee Tab under Administrative Forms and Links channel, click on Update Contact Information.
For information on campus security, emergency preparedness, public safety videos and more, visit the Department of Public Safety website.
In order to help you effectively plan around fire drills, the current schedule for fall 2019 is as follows:
Wednesday, January 22 – West and Pavilion Buildings
Monday, January 27 – Northwest Regional Center
Wednesday, February 5 – Winnet Student Life Building
Friday, February 14 – Northeast Regional Center
Wednesday, March 11 – Mint and Bonnell Buildings
Tuesday, March 17 – West Regional Center
Friday, April 3 – Athletics Center
Wednesday, April 15 – CBI
Please contact your Department Head, Division Dean or the Office of Academic and Student Success if you have questions or concerns.