Vaccinations and Testing

Due to City of Philadelphia mandates, all students, faculty and staff must be fully vaccinated by Nov. 15, 2021. Individuals will be subject to regular testing until they are fully vaccinated (two weeks after their final shot), including those with approved exemptions. Please see our College COVID-19 Updates for more information.

Faculty Semester Information

Fall 2021 Information for Faculty

Calendar

It is important to know the details of the calendar every semester.  Please review the College calendar in the 2021-2022 Catalog to find out about important dates and deadlines.  Please be aware that changes may be made to the calendar throughout the semester.

Please note that College closings and alerts are always posted @CCPedu on Twitter and on the College’s homepage.

Syllabi

Every student is entitled to a syllabus for each course.  Each syllabus must have basic information that will help students understand the expected student learning outcomes, class policies and procedures including attendance expectations, and how they will be evaluated.  Some departments have specific requirements for syllabi.  If your department does not have requirements, guidelines are available at the at the Office of Curriculum Development web page. A copy of your syllabus must be turned in to the Department Head at the start of the semester.  This syllabus is to be uploaded to the Canvas course and linked to the Canvas syllabus page.  Having syllabi available electronically, among other reasons, means that the institution can produce them for student transfer or for mandated external reviews. 

Classroom Assignments

Although the majority of classes will be held online during the fall semeser, please be aware that there is a procedure in place to change classroom assignments for those classes meeting on campus.  If you need to request a classroom change, complete the online room change request form that is available online. Please note that changes may only be made from one room type to another (General Purpose Classroom to Instructor Tech Classroom; Instructor Tech Classroom to Student Tech Classroom).  Instructor Tech Classrooms are classrooms with a Smart Podium, Smart Board - ClearTouch, Electronic Cart, or Touch-Enabled Flat Panel Display.  If you need an ADA accommodation, please contact Leila Lawrence ( ), Diversity Compliance Officer/Title IX Coordinator, Office of Diversity and Equity.

Grade Information

“I” to “F” Deadline Dates: Incomplete course work – An incomplete grade becomes a failing grade (“F”) if the work is not completed within six weeks from the end of the final exam period in which the “I” grade was assigned.

Fall 2021 “I” to “F” deadline dates are as follows:

Term Code

Description

“I” to “F” Deadline Date

15A 15-week – Main Campus, Regional Centers, and Online Learning 1/31/2022
10A 10-week – Main Campus, Regional Centers, and Online Learning 1/31/2022
7A 7-week Accelerated Classes 11/30/2021
7B 7-week Accelerated Classes 1/25/2022

Note: Mid-term and final grades will be available to students on the Enrollment Services channel in MyCCP. Paper grade reports are mailed upon request.

Make-up Exams

Assessment of student learning is a critical part of teaching, and test-taking is an integral part of that assessment.  Faculty have tried, and continue to try, a variety of methods to accommodate students who have a valid reason for missing an exam.  Faculty should strive to manage the process taking into consideration the equitable and ethical treatment of students and the demands of the students’ schedules.

Final Exams

Faculty are required to use the final exam week for activities such as giving an exam, teaching or reviewing additional material, or meeting virtually with students to review their performance.  Some departments have policies and procedures related to final exam week that must be observed. 

Final exam grades must be turned in on time.  Failure to follow the timeframe for submission of final grades hurts students trying to complete registration for the following semester.

Students have the right to appeal final grades.  In the past, some faculty have destroyed the exams and papers that document student performance, making it difficult to validate the accuracy of the grade. Faculty must maintain student information for at least the following Fall or Spring semester.  This includes communications about student work.  If you return the materials to the student, the student is responsible for maintaining the documentation.  If an appeal is in process, you may need to keep the information longer.  Please review the information in the Student Handbook related to grade appeals if you need additional information about the appeal process.

Use of Banner for Class Lists, Attendance and Grades

All faculty will need to use Banner for at least the following tasks:

  • printing a class list;
  • documenting attendance at the census point (20% report); 
  • documenting mid-term academic progress (50% report); and
  • recording student grades.

Financial aid policies and procedures make it imperative that the census attendance reports are completed on time.  Failure to do so has a profoundly negative impact on students seeking financial aid. You can find information on attendance and grade submission on the Records and Registration website.

Enrollment Guide

The Enrollment Guide provides important information such as semester dates, refund periods, withdrawal dates, registration information, payment deadlines and payment plan options. You can access the Fall 2021 Enrollment Guide online .

Student Handbook

This publication includes many of the policies and procedures that govern student life, including the Student Code of Conduct and Student Appeals Procedure. You can access the Student Handbook online.

Pride Portal

Pride Portal is CCP's powerful online campus engagement tool provided by the Division of Student Development.  This "one stop hub for campus engagement" helps promote and measure student involvement opportunities and gives student organizations the tools they need to manage their affairs more effectively, while gaining valuable insight into the true impact of co-curricular activities.  The system makes it easy for student and campus organizations to track roster membership, improve the overall administrative process, register students for events and keep a record of service hours, internships and other engagement efforts.  Pride Portal makes it easier for students to discover the myriad of programs happening on and off campus through a comprehensive events calendar – with an accompanying mobile app (Corq) – and to have a clear picture of how active they've been outside of the classroom over the course of each semester. By tracking this data, CCP will be able to see the activities and events that most engage students, and improve on those efforts.

Faculty and staff can have pages created for their offices, departments or divisions and are invited to learn about this tool, and how you can use it to engage with students and help you to achieve your own goals as well. Visit PridePortal.ccp.edu or contact Richard Kopp at to learn more or have a page created for your office/department/division.  To access  helpful training videos and support services to best manage your Pride Portal page(s), review this Resource Guide and the links here.

Starfish Connect

The College's academic early alert system, Starfish Connect, is a communication tool designed to connect faculty, students and staff in a way that supports student academic success. Through Starfish, instructors can provide important feedback to students by raising "flags," such as Attendance Concern or Missing/late assignments.  Positive feedback can also be given to students through kudos, such as Keep up the Good Work or Showing Improvement. Students can be more successful when direct faculty-student communication is combined with effective support from advisors, counselors and other staff on campus. Flags raised by faculty are monitored by several student support offices across campus so that timely intervention can be offered to students, helping them resolve any difficulties they are experiencing.  Instructors may also use Starfish Connect to direct students to campus services by making confidential referrals to any one of the following campus resources: Counseling, Advising, Financial Aid, Learning Lab, Single Stop, Women's Outreach and Advocacy Center, the Library/Learning Commons, Career Connections, Office of Collegiate Recovery and the MarcDavid LGBTQ Center.  Starfish can also be used by faculty to set office hours and allow students to schedule appointments with them.  To access Starfish Connect, log into MyCCP and click “Starfish Connect” on the MyCCP Launchpad.

Resource information for faculty can be found by clicking here.  If you need assistance with Starfish Connect, you can email questions to or contact Lynne Sutherland at .

Guided Pathways

As described in “The City’s College:  Impact 2025,” the Community College of Philadelphia has made focusing on student success a fundamental priority for the College and its stakeholders.  While the College had instituted numerous student success initiatives prior to its Guided Pathways work, Guided Pathways has been a full-scale transformation of redesigned programs and support services.  The College has made significant enhancements to several areas to better support students, including curriculum mapping, proactive advising, early alerts and student monitoring, developmental education, intake/onboarding processes, placement, and first-year experience courses.  Work on Guided Pathways has been integrated throughout the College's practices, with efforts still going forward as part of the College's commitment to student success.  Having been awarded a Title III grant in 2020, the College is able to further expand its work in enhancing holistic student supports already begun under Guided Pathways, including ensuring students are learning with additional resources for Pathway Communities and faculty professional development.  To learn more about the College’s efforts, access the Guided Pathways web page.

Middle States Reaccreditation

As you are aware, over the next two years, the College will be engaged in the Middle States Commission on Higher Education (MSCHE) Self-Study.  In addition to reaccreditation, this self-study provides an opportunity to engage in a careful analysis of our institutional priorities to ensure that we are in compliance with the MSCHE Standards of Accreditation and Requirements of Affiliation.  This Self-Study is vital for the College.  If a school does not have an accreditation, students cannot access financial aid, credits may not be accepted at other institutions, students may not be able to attain licensure, and employers may be less likely to recognize degrees.

Leadership for this effort includes co-chairs:  Leila Lawrence, Diversity Compliance Officer/Title IX Coordinator; Dr. Jennifer Roberts, Associate Vice President for Academic & Student Success; and Dr. Stephanie Scordia, Associate Professor of English.

There are seven standards for accreditation:  Mission and Goals; Ethics and Integrity; Design and Delivery of the Student Learning Experience; Support of the Student Experience; Educational Effectiveness Assessment; Planning, Resources and Institutional Improvement; and Governance, Leadership and Administration.  Each of the standards has a team of faculty/administrators headed by two Working Group Co-chairs, one faculty member and one member of administration, to engage in this critically important work. 

At this stage in the process, the role of faculty and staff at the College is to understand the purpose and importance of accreditation and the stages in the self-study process; know and support the Steering Committee and Working Groups as the work evolves; and actively participate if part of a Working Group. This work will result in the development of a Self-Study Report that will be available for your review and input during the Fall of 2022. The visiting team will be conducting its review in Spring 2023, during which the participation and support of faculty, staff, and administrators will also be crucial.

You can find information regarding the Middle States Accreditation here.  You can email with questions.

Technology Training

Check the Academic Technology website for information on Professional Development workshops online, in person, and to find resources and video guides.  You can also contact Kelvin Veale at to request assistance and schedule training opportunities for many technology tools, including Zoom and Canvas. 

Canvas

All courses, online, on-campus and hybrid, automatically get a Canvas course space.  Access to Canvas is through the MyCCP portal, enabling seamless access to all your major technology tools and allowing you to have just one password for Canvas, Zoom, email and Starfish.  If you have any questions or concerns about your online courses, please contact ; problems with logging in should go to .

New! Kaltura

Kaltura is a cloud-based video management system that stores, hosts and distributes videos, right from your Canvas course.  Video helps to increase student engagement and creativity, foster a sense of community, and improve learning outcomes. With instructional videos in Kaltura, faculty can easily view, record, manage, edit, search, share, convert and deliver high-quality video that is visible on any device, at any time.  

Faculty can upload videos as a resource which students must watch by embedding on a Canvas page or as a stand-alone Kaltura Video Resource item.  You can add a Kaltura Media Assignment which requires students to submit videos for a grade. Kaltura is also available in discussion forums so video responses to discussion prompts can also be achieved by using Kaltura.

Classroom Technology

Our goal has always been for 100% of the classrooms, at all locations, to be technology-enabled, and by the end of this semester we will have achieved this.  All classrooms (except for Math) are being equipped with ClearTouch displays, as well as whiteboards, cameras and microphones, for easy recording or use of Zoom.  Information on using ClearTouch displays is on the Technology Classroom page, and training sessions will be available.

StudioStation

Formerly known as One Button Studio, StudioStation, located in the new library, is a quick, simple, and convenient solution for one-touch recording of high-quality video and audio presentations. Pressing one button takes the guesswork out of recording, storing, and sharing your video presentation.  

Zoom

Zoom videoconferencing is available to all faculty through single sign-on and through Canvas.  Look for training opportunities through Academic Technology and for best practices and tips for use on the Resources for Online Instruction page.

Online Exam Proctoring

The College provides access to two tools for proctoring online exams: Respondus Lockdown Browser and Respondus Monitor. These two products work in tandem and are now ready for your use.  Respondus Lockdown Browser is a custom browser that locks the testing environment within Canvas so that students are unable to print, copy, go to another URL, or access other applications on their computer or iPad.  Respondus Monitor builds on Lockdown Browser, using a student’s webcam and video analytics to discourage cheating during online exams. Monitor is an automated system which records the student taking the exam and alerts faculty to possible exam irregularities. A video explaining how Lockdown Browser and Monitor work together is at: Protecting the Integrity of Online Exams.

To learn more about these tools, please check the Online Proctoring for Faculty page. To inform your students about Lockdown Browser and Monitor, this page also includes suggested information to add to your syllabus. We also have a page of information for students at Online Proctoring for Students.  

Please note that some students might not have the necessary equipment to use Monitor. For example, a webcam is required. If you have questions or concerns after reviewing the links, please let us know at

Coronavirus Information

Please visit myccp.online/coronavirus to review the Covid-19 Fall 2021 Campus Safety Plan, Safety Expectations for Students, Guidelines for Enforcing Covid Safety Precautions, Adjustments for Fall 2021 Courses, etc.

Service Hours

In-person services will be available for fall, and students can also access services through the Virtual Student Support Services site, as well as financial and community resources.  

Emergencies/Fire Drills

The College has an established emergency notification system called Send Word Now. This system enables fast and efficient dissemination of critical information to students, faculty and staff of the College community, including the Regional Centers. Faculty, staff and students at the College are automatically enrolled in Send Word Now. You will only be deleted from the system if your employment terminates or for adjunct faculty, you do not teach at the College for four consecutive terms. To review and/or update your information, log into MyCCP and within the Employee Tab under Administrative Forms and Links channel, click on Update Contact Information.

For information on campus security, emergency preparedness, public safety videos and more, visit the Department of Public Safety website.

In order to help you effectively plan around fire drills if you are meeting on campus, the current schedule for Fall 2021 is as follows:

Wednesday, September 22 – West and Pavilion Buildings
Friday, September 24 – Northwest Regional Center
Wednesday, October 13 – Winnet Student Life Building
Friday, October 15 – Northeast Regional Center
Wednesday, November 10 – Mint and Bonnell Buildings
Friday, November 12 – West Regional Center
Wednesday, December 1 – CBI
Friday, December 10 – Athletics Center

Please contact your Department Head, Division Dean or the Office of Academic and Student Success if you have questions or concerns.