Enrollment Central

Located on the ground floor of the Bonnell Building, Enrollment Central is where many student services can be found, including Student Records and Registration, Financial Aid and Student Tuition Services.

Student Records and Registration

Most Records and Registration forms are accessed and submitted via the Dynamic Forms Portal. To access the forms listed below, follow these steps:

1. Login to MyCCP to access the secure portal.
2. Under the ‘Student’ tab, locate the ‘Electronic Forms’ section block in the right-hand column.
3. Click ‘Records and Registration Forms’ to show available forms.
4. Select the form you wishto fill in. Once all information is correct, ‘Submit’ the form for review.

Change of Information

You may use this form to change or correct student demographic information, such as name, address, phone numbers, birth date, social security number, and email address. Proper documentation is required to change name, and correct a social security number discrepancy. For example, if you are registering a name change, legal documentation (e.g., birth certificate or marriage certificate) is required.

Record Challenge Form

This is the form to use if you believe an error exists on your academic record. It is not to be used to challenge a grade decision made by your instructor. It takes about 30 working days for the College to research your problem. It is a good idea to check your transcript each semester for accuracy.

Residency Statement/Documentation

This form is used to update the residency status on your account. Tuition rates at Community College of Philadelphia are determined by a student’s domicile. Domicile is the place where one intends to and does, in fact, permanently reside. Along with this form, documentation from the provided list is required to support your request. Please allow three business days for your request to be reviewed. You will receive notification through your College email account. PLEASE NOTE: There is a deadline to request and update and to submit your documents for each term. For Fall and Spring terms the deadline is the same as the Census date which is the same date as the end of the third week of classes. If your request and documentation are not received by this date, your residency request will be considered for the next term. For Summer terms, the deadline is the equivalent of the end of the third week since these terms are shorter than normal.

Special Request Form for Excused Withdrawal

If you experience a personal emergency or medical complication that caused you to withdraw from the College, apply for an excused withdrawal. Official documentation supporting your request is required at the time of submission; for example, medical, court documents, death certificate, etc. Requests without documentation will not be considered. The process takes approximately thirty (30) working days for a response. If your request is more than 2 years old; meet with a Counselor to determine if you are eligible for time or academic amnesty.

Special Request Form for Student Financial Account Adjustment

This form is used to request an account adjustment for courses that were dropped because of extenuating circumstances reasonably beyond the control of the student that caused the student to be unable to attend classes or complete the semester/term. These circumstances may include: extenuating medical complications, or personal emergency or situation, such as death of a close relative. This request must be accompanied by supporting documentation that provides an appropriate reason, pertinent dates/period of time, and submitted on official letterhead or office stationary. Examples of supporting documentation: letter from physician, court documents, death certificate, etc. Requests will not be considered if incomplete or supporting documentation is not included. Time Frame: Your request must be submitted by July 31st of the academic year in which the incident that initiated your request occurred (e.g. incident occurred on September 20, 2019, request must be submitted no later than July 21, 2020).

Enrollment Certification

A certification is an official statement of your current, past and future enrollment. It contains the following information:

• Name
• Anticipated graduation date
• Enrollment status (i.e., full or part-time which is based on semester credits)
• Number of credits and credit totals. Enrollment Certification requests must be made using MyCCP

Registration

All students must register online using MyCCP. Students on academic probation must consult with a counselor before they can register. New Students must speak with an academic advisor before they can register. For more information regarding ‘Adding a Course After the Term Starts,’ see the Enrollment Information Guide on MyCCP.

Schedule Revisions (Drop/Add)

Most schedule revisions may be accomplished online using MyCCP. For all schedule revisions which are unable to be completed online, you must use a Drop/Add Form. Be sure to keep a copy for your records. You will be responsible for providing the student copy if there are any questions regarding the legitimacy of schedule changes.

Transcripts

Official transcripts can be ordered online, only, at www.getmytranscript.com.

When requesting a transcript, you’ll need a:

1. Social Security Number
2. Correct email address to where the secure PDF transcript(s) are to be emailed
3. Credit/debit card for payment

Visit our webpage or refer to the Enrollment Services section of MyCCP for ordering a transcript and the fee structure.

Commonwealth Secondary School Diploma (CSSD)

The Commonwealth Secondary School Diploma (CSSD) may be issued to an applicant whom:

• Is a resident of Pennsylvania
• Is at least 18 years of age
• Does not possess a secondary school diploma from the United States
• Is not in a public, licensed private, registered accredited or licensed nonpublic secondary school; and
• Presents evidence of satisfactory completion of a minimum of 30 semester hours of study (in postsecondary level courses) at an accredited institution of postsecondary education.

This form may be completed online with documentation using the ‘Electronic Forms’ section of MyCCP.

Veterans Resource Center

The College recognized early on that our returning veterans had a desire to enroll in school when getting out of the service. With experience gained from the Vietnam era and the first Gulf War, Community College of Philadelphia was able to begin preparations for our returning Operation Iraqi Freedom/Operation Enduring Freedom veterans. This started with the establishment of the Veterans Resource Center in spring 2008. The office has experienced growth over the years due to the change in the student veteran population with the advent of the GI Bill®. GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at www.benefits.va.gov/gibill.

The Veterans Resource Center is located in the Bonnell Building, Room BG-43. The Center opened in November 2012, to serve our growing veteran student population and to access information on VA benefits, scholarships and College enrollment. The Center also provides a stress-free, non-judgmental lounge for all branches of the Armed Forces including the National Guard & Reserves.

For additional information or questions contact the Veteran’s Resource Center at .

Veterans Registration Certification

Students using veteran or military educational benefits must complete a Veteran/Dependent Certification Request Form each term they plan to use benefits. To expedite processing, complete and submit this form at least four weeks before the beginning of each term to the School Certifying Official. This form may be obtained from the ‘Electronic Forms’ section of MyCCP.

• Post-9/11 GI Bill (Chapter 33), Montgomery GI Bill – Selected Reserve (Chapter 1606), or Survivors’ and Dependents’ Educational Assistance (Chapter 35) beneficiaries must submit a copy of their Certificate of Eligibility (COE) with their first term registration.
• Veterans using Veterans Readiness and Employment (VR&E – Chapter 31) should consult directly with their VR&E Counselor.
• Veterans and uniformed service members using the Pennsylvania National Guard Educational Assistance Program (EAP) or Tuition Assistance (TA) should consult with their unit or base Education Service Officer (ESO).

Course Scheduling Preference for Veteran Students

Veteran students (as defined below) are granted course scheduling preference (in accordance with Pennsylvania legislation Act 46 of 2014 – (Act of May 14, 2014, P.L. 667, No. 46) during the priority registration period. Act 46 of 2014 requires public institutions of higher education in Pennsylvania to provide veteran students, as defined in the Act, with preference in course scheduling. Non-compliance may be reported to the Pennsylvania Department of Education by submitting the Higher Education Student Complaint form found here.

Active military members also receive course scheduling preference during the priority registration period. Course scheduling preference means veteran students are able to start registering for courses sooner than students with the same class standing. Dates for priority registration and the procedure for veterans scheduling are published each semester on the College’s website. Eligible students must provide documentation confirming their status as an active military member or veteran as defined below. Supporting documentation such as the DD-214 must be received at least five business days before the priority registration period.

A Veteran – Per Act 46 of 2014 (Act of May 14, 2014, P.L. 667, No. 46):

• Has served in the United States Armed Forces, including a reserve component and National Guard; and
• Was discharged or released from such service under conditions other than dishonorable.
• Veterans who completed their obligated service in the Reserves and National Guard but were not deployed to active duty are included in this definition.

A Veteran Student – Per Act 46 of 2014 (Act of May 14, 2014, P.L. 667, No. 46):

• Is a veteran.
• Has been admitted to a public institution of higher education; and
• Resides in Pennsylvania while enrolled in the public institution of higher education.
• Veteran students may or may not be using veteran’s educational benefits at the institution.
• Act 46 of 2014 applies to veteran students admitted to all for-credit courses and programs offered at the institution.

Financial Aid

 The Financial Aid Office, located in Enrollment Central, is the primary source of information and assistance regarding financial aid at Community College of Philadelphia.

Students who wish to apply for federal student aid must complete the Free Application for Federal Student Aid (FAFSA®) at StudentAid.gov. For additional information and assistance with the financial aid process, visit the College’s Financial Aid webpage.

Basic Eligibility Requirements:

Eligibility for federal student aid is determined in accordance with applicable federal law and regulations. Requirements vary by federal student aid program and individual circumstances.

In general, a student must:

• Be enrolled or accepted for enrollment as a regular student in an eligible degree, certificate, or other eligible educational program;
• Meet applicable academic qualification requirements, such as having a high school diploma or recognized equivalent, completing qualifying secondary-level homeschooling, or meeting an applicable federal Ability-to-Benefit provision;
• Maintain Satisfactory Academic Progress (SAP) in accordance with federal requirements and the College’s SAP policy;
• Be a U.S. citizen, U.S. national, permanent resident, or other eligible noncitizen;
• Have a valid Social Security number, except where federal regulations provide an exception;
• Not be in default on a federal student loan, unless eligibility has been reestablished under applicable federal requirements;
• Not owe an unresolved overpayment of federal student aid, unless eligibility has been reestablished under applicable federal requirements;
• Resolve any inadvertent borrowing in excess of applicable federal annual or aggregate loan limits as required by federal regulations; and
• Meet all other eligibility requirements applicable to the federal student aid program from which assistance is requested.

A student who has been convicted of, or has pleaded guilty or no contest to, a crime involving fraud in obtaining Title IV funds must fully repay the fraudulently obtained funds before regaining eligibility for federal student aid.

Additional documentation may be required to establish or confirm eligibility. Students should promptly respond to requests from the Financial Aid Office and regularly review their MyCCP account for outstanding financial aid requirements.

Important Financial Aid Information

Financial aid award notifications may contain estimated amounts based on anticipated enrollment and other eligibility information. Actual financial aid eligibility and disbursement amounts may change based on enrollment, attendance, program eligibility, Satisfactory Academic Progress, verification or resolution of required information, federal and state eligibility requirements, and other applicable factors.

Students should regularly review their MyCCP account for the most current information regarding their financial aid and student account.

When Title IV funds credited to a student’s account create a Title IV credit balance, the College will issue the credit balance in accordance with applicable federal cash-management requirements and required timeframes.

Bookstore Credit

Federal regulations require the College, under certain circumstances, to provide eligible students with a means to obtain or purchase required books and supplies by the seventh day of the applicable payment period.

The College may use a bookstore credit or another permitted method to satisfy this requirement. Eligibility for and the amount of a bookstore credit or other books-and-supplies provision depend on the student’s individual financial aid circumstances and applicable federal requirements.

Students will be provided information about the College’s applicable process, including any available option to decline participation, as required.

Payment Deadline

Students are responsible for ensuring that all required financial aid information and documentation are submitted promptly and for monitoring their student accounts before applicable payment deadlines.

Students whose financial aid has not been completed or authorized by the applicable College payment deadline may be subject to the College’s procedures regarding unpaid balances, including possible removal from courses, in accordance with College policy.

Students should not assume that pending financial aid will automatically prevent an unpaid balance from affecting their registration. Students should review their MyCCP account and contact the Financial Aid Office if they have questions regarding outstanding financial aid requirements.

The College Tuition Payment Plan may be available as an alternative payment option. Students should review the current terms and deadlines of the plan before relying on it to satisfy their financial obligation.

Changes in enrollment, attendance, repeated coursework, developmental or remedial coursework, Satisfactory Academic Progress, eligibility, or other circumstances may affect the amount of financial aid a student is eligible to receive. Any resulting student account balance is the student’s responsibility except where federal law or regulation provides otherwise.

Financial Aid, Registration and Drop for Non-Payment

Students may be permitted to register before their financial aid application has been completed. However, students are responsible for completing all financial aid requirements and monitoring their student account before applicable College payment deadlines.

If financial aid is not completed or sufficient to cover the student’s financial obligation by the applicable deadline, the student’s registration may be affected in accordance with College policy.

Students who decide not to attend are responsible for officially dropping or withdrawing from their courses in accordance with published College procedures and deadlines. Students should not rely on an administrative drop or non-payment process as a substitute for officially dropping or withdrawing from courses.

Withdrawal and Return of Title IV Funds

Federal student aid is awarded based on the expectation that a student will attend for the applicable payment period or period of enrollment.

When a student who received, or was eligible to receive, Title IV federal student aid completely withdraws or otherwise ceases attendance, the College must determine whether a Return of Title IV Funds (R2T4) calculation is required under federal regulations.

When an R2T4 calculation is required, the College determines the percentage of Title IV aid the student earned based on the portion of the applicable payment period or period of enrollment completed. Generally, a student who completes more than 60 percent of the applicable period has earned 100 percent of the Title IV aid the student was scheduled to receive for that period. Applicable federal withdrawal exemptions may affect whether a student is considered withdrawn for Title IV purposes.

If the amount of Title IV aid disbursed exceeds the amount earned, the unearned portion must be returned in accordance with federal requirements. This may result in a balance owed to the College and, in certain circumstances, a federal student aid overpayment. If the amount of aid disbursed is less than the amount the student earned and the student otherwise qualifies, the student may be eligible for a post-withdrawal disbursement.

The federal Return of Title IV Funds calculation is separate from the College’s institutional tuition refund policy. Therefore, withdrawing from courses may result in a balance owed to the College even when federal aid has been returned.

Students considering withdrawal are strongly encouraged to contact the Financial Aid Office and the appropriate College advising or enrollment office before withdrawing to understand the potential academic and financial consequences.

Student Tuition Services

Registering for classes creates a financial obligation between the student and the College. Students are responsible for understanding applicable College policies concerning registration, withdrawal, payment, and other actions affecting their student account.

Students are responsible for reviewing their electronic billing statements and student account activity through MyCCP and for making required payments by applicable deadlines.

Financial aid, third-party payments, and other credits will be reflected on the student’s account as they are processed. Students should regularly review their account for changes.

Current payment methods, payment-processing fees, returned-payment procedures, collection practices, contact information, and other Student Tuition Services requirements should be reviewed through the College’s official published resources.

Scholarship

Community College of Philadelphia offers scholarship opportunities to eligible students. Scholarship availability, award amounts, eligibility criteria, and application requirements may change.

Students should review the College’s current scholarship information and application materials through MyCCP and the College’s official scholarship resources.

The Octavius Catto Scholarship

The Octavius Catto Scholarship provides financial and student-support resources to eligible Community College of Philadelphia students.

Eligibility requirements, covered expenses, award amounts, support services, and other program terms are subject to applicable program requirements and may change. Students should review the College’s current Octavius Catto Scholarship information to determine eligibility and available benefits.

International Student Services

International students are an important part of the student population at Community College of Philadelphia. With a diverse and culturally-rich student population, including representation from more than 60 countries, as well as students representing many ethnic backgrounds, we understand the questions and needs that are unique to students from different countries. The staff in International Student Services can assist you with maintaining legal student status while providing additional support services to assist in making cultural adjustments while achieving academic success. A variety of informational and social events are sponsored throughout the year.

Visit International Student Services in BG-42 or contact them by phone (Country code: 001) (215) 751-8863, or via email at . The International Student Services Seminar Canvas page is our home for documents, reminders, and announcements. Please check this page frequently for updates and information.