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Central Duplicating Operating & Reproduction Services

Memorandum #301 Central Duplicating Operating & Reproduction Services

Revised: October 2, 2000
Original Date of Issue: July 28, 1971
Reissued: 56A - February 15, 1993

Central Duplicating is located on the ground floor of the Mint Building, MG-28. It is a section of Purchasing & Services and reports to the Purchasing Manager.

Central Duplicating Hours

Fall & Spring Semesters Summer Sessions
Monday - Thursday 7:30 a.m. - 8: 00 p.m. 7:30 a.m. - 8:00 p.m.
Friday 7:30 a.m. - 4:30 p.m. CLOSED
Saturday (Copying Services ONLY) 8:00 a.m. - 12:00 noon CLOSED

Duplicating Services

Central Duplicating provides the following services: offset printing, duplicating, photocopying, collating, stapling, and other finishing services. Central Duplicating stocks and makes transparencies to be used on its equipment. Other types of transparencies may not be compatible with Central Duplicating equipment, and cannot be produced on College machines.

All work for process by Central Duplicating must be accompanied by a Request For Duplicating Service form. Forms are available from the Duplicating Center. The canary yellow form is to be used for general requests. The pink form is to be used for examinations and quiz requests. All work with multiple pages will be printed/copied on both sides unless one-sided copying is specifically requested.

Work submitted will be reviewed for compliance with procedure and clarity of original. Non-compliant works will be returned to the re

questor. Emergency or Rush requests must have the approval of the Duplicating Team Leader before work can be processed.

Central Duplicating is required to adhere to the Copyright Law of 1976 which became effective January 1, 1978. Should any questions arise concerning copyrighted information, direct them to the Duplicating Team Leader or Purchasing Manager.

Work is processed by the due date according to first work in - first work out. Rush jobs will be handled on an individual basis. Should special processing be needed to complete certain types of material, the work will be completed based on staff and equipment availability.

Examinations will be given top priority and appropriate security measures. Work must be requested, delivered, and picked up by faculty or the department secretary (not work study students). Duplicating personnel will process the text. (Work study students cannot be used for this service.)

No student will be allowed to use Central Duplicating's services, unless on a work-study assignment for a department, with a note authorizing the individual.

General Guidelines

Allow two working days to process most duplicating requests. Refer to the lead times listed below for additional information. Part-time faculty who teach on a once-a-week schedule are encouraged to submit requests one week in advance. All work must be submitted with a due date. ASAP is not acceptable; work is scheduled by date.

LEAD TIMES: General requests (copy service 1-3 page original, 1-500 copies)

Although there are times when the work may be generated more quickly, allow for the turnaround time listed below.

Material submitted by 4:00 P.M. Ready on:
Monday Wednesday
Tuesday Thursday
Wednesday Friday
Thursday Tuesday
Friday Tuesday
Saturday (Copier Service ONLY) Saturday (window work ONLY)

Window Service

Copying up to 100 copies of a single sheet or multiple pages totaling 100 copies while the customer waits at the service window. NO printing (press work) will be done while the customer waits.

Printing Services

Printing services are more complicated and require more time than copier service. For that reason, printing jobs may take anywhere from 5-20 working days. If a specific completion date is essential, consult with the Central Duplicating Team Leader or the staff assigned to printing.

Printing presses will not operate after 3:00 P.M. on Friday to allow necessary time for the cleaning and maintaining of equipment. During the summer sessions the presses will not operate after 3:00 P.M. on Thursday. Work submitted on Fridays (Thursdays in summer) cannot be ready until Tuesdays.

Posters, binding, collating, punching take additional time, so users must plan accordingly.

Satellite Copiers

Satellite copiers are-to be used for small quantity usage, generally less than 20 single pages or 20 copies of one page. All other copying should be submitted to Central Duplicating.

Graphics Services

Graphics services are not provided by Central Duplicating. Faculty members requiring graphics for instructional materials are directed to the Office of Communications. Faculty, staff and administrators requiring other graphics materials are referred to the Office of Communications

Duplicating Will Not:

  • Accept work of any private or commercial nature. All clubs, organizations, enterprises and activities must be under the auspices of the President and President's Cabinet, or specifically authorized by the Student Activities Director, as an endorsed student activity.
  • Release examinations to student workers.
  • Process work without a properly executed duplicating request authorization form.
  • Remove work in progress for an emergency request. The emergency/rush will be the next up.
  • Violate copyright laws.
  • Keep originals on file for later use. This is the responsibility of the requestor. Duplicate books on sale in the Bookstore.
  • Duplication can occur only if the book is temporarily out of stock and written permission is issued to the Bookstore Manager and forwarded to Duplicating. Then, only one chapter may be copied, anticipating immediate delivery of supply.

More detailed information and instructions are provided in the Central Duplicating Guide available from Central Duplicating.