Faculty Semester Info
Spring 2019 Information for Faculty
It is important to know the details of the calendar every semester. Please review the College calendar in the 2018-2019 Catalog to find out about important dates and deadlines. Please be aware that changes may be made to the calendar throughout the semester.
Please note that College closings and alerts are always posted @CCPedu on Twitter and on the College’s homepage.
Every student is entitled to a syllabus for each course. Each syllabus must have basic information that will help students understand the expected student learning outcomes, class policies and procedures and how they will be evaluated. Some departments have specific requirements for syllabi. If your department does not have requirements, guidelines are available at the at the Office of Curriculum Development web page. A copy of your syllabus must be turned in to the Department Head at the start of the semester. Because we need to move toward electronic storage of syllabi, Academic and Student Success has set a goal of having every syllabus available in Canvas, our Learning Management System. Having syllabi available electronically, among other reasons, means that the institution can produce them for student transfer or for mandated external reviews.
Please be aware that there is a procedure in place to change classroom assignments. If you need to request a classroom change, complete online room change request form that is available online. Please note that we may not be able to accommodate individual preferences, since rooms may be assigned to classes or workshops that start later in the semester. If you need an ADA accommodation, please contact Simon Brown (email@example.com), Director, Office of Diversity and Equity.
“I” to “F” Deadline Dates: Incomplete course work – An incomplete grade becomes a failing grade (“F”) if the work is not completed within six weeks from the end of the final exam period in which the “I” grade was assigned.
Spring 2019 “I” to “F” deadline dates are as follows:
“I” to “F” Deadline Date
|15A||15-week – Main Campus, Regional Centers, and Online Learning||6/13/2019|
|10A||10-week – Main Campus, Regional Centers, and Online Learning||6/13/2019|
|7A||7-week Accelerated Classes||4/08/2018|
|7B||7-week Accelerated Classes||6/03/2019|
Note: Mid-term and final grades will be available to students on the Enrollment Services channel in MyCCP. Paper grade reports are mailed upon request.
Assessment of student learning is a critical part of teaching, and test-taking is an integral part of that assessment. Faculty have tried, and continue to try, a variety of methods to accommodate students who have a valid reason for missing an exam. Generally, faculty strive to manage the process taking into consideration the equitable and ethical treatment of students and the demands of the students’ schedules.
Some problems have occurred in the past which may impact the validity of test results. Some students have been seated in a corridor to take a make-up exam because there is no classroom available. Thus, the student is exposed to the noise and distraction of other individuals using the passageway. Also, students have been sent to the division offices with the expectation that the staff will monitor the student. This is an unfair expectation of the staff who must also provide service to others contacting the office for assistance. Many times the areas outside the conference rooms are noisy and distracting to a student. If conference rooms are unavailable, then students have been directed to less desirable testing areas (e.g. corridors, entry ways). Students left unmonitored during a test-taking situation have many opportunities to access information unfairly. These situations leave the door open for grade appeals and other potential complaints.
Faculty must take responsibility for monitoring their exams. Consult with your department head and your dean to discuss options.
Faculty are required to hold classes during Final Exam Week. The final class meeting may be for activities such as giving an exam, teaching or reviewing additional material, or meeting with students to review their performance. Some departments have policies and procedures related to Final Exam Week that must be observed. Department Heads must approve any request to change the location or time of a final exam.
Final Exam grades must be turned in on time. Failure to follow the timeframe for submission of final grades hurts students trying to complete registration for the following semester.
Students have the right to appeal final grades. In the past, some faculty have destroyed the exams and papers that document student performance, making it difficult to validate the accuracy of the grade. Faculty must maintain student information for at least the following Fall or Spring semester. This includes communications about student work. If you return the materials to the student, the student is responsible for maintaining the documentation. If an appeal is in process, you may need to keep the information longer. Please review the information in the Student Handbook related to grade appeals if you need additional information about the appeal process.
Use of Banner for Class Lists, Attendance and Grades
All faculty will need to use Banner for at least the following tasks:
- printing a class list;
- documenting attendance at the census point (20% report, 50% report); and
- recording student grades.
Financial aid policies and procedures make it imperative that the census attendance reports are completed on time. Failure to do so has a profoundly negative impact on students seeking financial aid. You can find information on attendance and grade submission on the Records and Registration website.
The Enrollment Guide provides important information such as semester dates, refund periods, withdrawal dates, registration information, payment deadlines and payment plan options. You can access the Spring 2019 Enrollment Guide online .
This publication includes many of the policies and procedures that govern student life, including the Student Code of Conduct and Student Appeals Procedure. You can access the 2018-2019 Student Handbook online.
All courses are created in Canvas automatically. Faculty can use Canvas to communicate with students, to post course materials, accept online assignments, post grades and more. Faculty and students access Canvas by logging in using their MyCCP username and the password they create. See Online Learning for instructions on how to create a password and more.
If you have not used Canvas yet, please consider trying it! For starters, try these simple instructions for posting your syllabus online. Or, come to one of our training sessions.
The College's academic early alert system, Starfish Connect, is a communication tool designed to connect faculty, students and staff in a way that supports student academic success. Through Starfish, instructors can provide important feedback to students by raising "flags," such as Attendance Concern or Missing/late assignments. Positive feedback can also be given to students through kudos, such as Keep up the Good Work or Showing Improvement. Students can be more successful when direct faculty-student communication is combined with effective support from advisors, counselors and other staff on campus. Flags raised by faculty are monitored by several student support offices across campus so that timely intervention can be offered to students, helping them resolve any difficulties they are experiencing. Instructors may also use Starfish Connect to direct students to campus services by making confidential referrals to any one of the following campus resources: Counseling, Advising, Financial Aid, Learning Lab, Single Stop, Women's Outreach and Advocacy Center, the Library, Office of Collegiate Recovery and the MarcDavid LGBTQ Center. To access Starfish Connect, log into MyCCP and click “Starfish Connect” on the MyCCP Launchpad.
Resource information for faculty can be found by clicking here. If you need assistance with Starfish Connect, you can email questions to firstname.lastname@example.org or contact Lynne Sutherland at email@example.com.
As described in “The City’s College: Impact 2025,” the Community College of Philadelphia has made focusing on student success a fundamental priority for the College and its stakeholders. While the College has instituted numerous student success initiatives in recent years, Guided Pathways is a full-scale transformation of redesigned programs and support services. Significant progress continues with: Curriculum Mapping, Extensive Advising, Leveraging Technology, Developmental Education, and Best Practices. To learn more about the College’s efforts, access the Guided Pathways web page.
Check the Academic Technology website for information on Professional Development workshops, both online and on-campus, and to find resources and video guides. You may also contact firstname.lastname@example.org to request training opportunities for many technology tools, including Canvas, Smart classrooms and more.
Update on Classroom Technology
Our goal is for 100% of the classrooms, at all locations, to be technology-enabled. The College is continually upgrading classrooms with new technology. There are a few things you should know:
- You cannot use dry erase, or any other kind of ink marker, on the SMART Boards which are designed for virtual ink only. White boards have been installed next to them for ink markers.
- You need to use your MyCCP user name and password to log in to the podium PC.
- A QuickStart document with instructions for using the interactive boards and using SMART Notebook may be found in all classrooms and by visiting Academic Technology.
The list of rooms with installed technology is online.
Open Educational Resources, Active Learning Classrooms and One Button Studios
Open Educational Resources (OER) are either free or low cost textbooks, videos, assessments and more. Faculty interested in exploring the possibilities are encouraged to participate in the faculty Learning Community this year, or to visit the OER page.
Active Learning Classrooms
Two classrooms (BR-67 and C3-29) have been redesigned for Active Learning. Faculty interested in using them are encouraged to learn more and to request them using the Instructional Space Request form.
One Button Studio
The One Button Studio (OBS) is a fully-featured digital video production studio that is designed to be both powerful and easy to use. Learn more or check it out in person in the Library, L1-29. C3-27 and NW 117C also have OBS's which are available to all career program students.
Spring 2019 service hours for student services (e.g. Enrollment Central, Academic Advising, Counseling Center, etc.) at the Main Campus and the Regional Centers are published each semester. Access the spring hours here: https://www.myccp.online/academic-and-student-success/news/2018/12/spring-2019-service-hours .
Community College of Philadelphia's commencement ceremony will be held on Saturday, May 4, 2019, at the Liacouras Center located at 1776 North Broad Street and will begin promptly at 10:00 a.m. Additional details will be forthcoming in a separate communication.
The College has implemented an emergency notification system called Send Word Now. This system enables fast and efficient dissemination of critical information to students, faculty and staff of the College community, including the Regional Centers. Faculty, staff and students at the College are automatically enrolled in Send Word Now. You will only be deleted from the system if your employment terminates or for adjunct faculty, you do not teach at the College for four consecutive terms. To review and/or update your information, log into MyCCP and within the Employee Tab under Administrative Forms and Links channel, click on Update Contact Information.
In order to help you effectively plan around fire drills, the current schedule for spring 2019 is as follows:
Wednesday, January 23 – West and Pavilion Buildings
Friday, January 25 – Northwest Regional Center
Wednesday, February 6 – Winnet Student Life Building
Friday, February 8 – Northeast Regional Center
Wednesday, March 13 – Mint and Bonnell Buildings
Friday, March 15 – West Regional Center
Wednesday, April 3 – Athletics Center
Wednesday, April 10 – CBI
Please contact your Department Head, Division Dean or the Office of Academic and Student Success if you have questions or concerns.